Grok Bot Phone Setup: 7 Single-Job Bots

Enable phone calendar/reminder/contact access → create 7 dedicated Grok Bots with description prompts → configure Vault for logins → apply the 'draft-first' safety rule

Who

Grok Bot users who want to automate daily ops and reduce manual email/calendar/billing checks

You get

7 bots run on schedule: morning brief, call prep, monthly invoices, follow-up drafts, inbox routing, weekly numbers, renewal watch

You need

Grok Bot

Steps

1. Enable phone access and set up Vault

   In the Grok Bot mobile app (iOS or Android), enable access to calendar, reminders, and contacts. Understand Vault: it stores logins and contact info so bots can sign into sites automatically. Start with low-frequency, secondary sites (billing portals, supplier sites, shop accounts, dashboards). Keep main email and banking accounts out for the first weeks.

2. Create the 'draft-first' safety rule

   Configure a unified safety rule for all bots that may spend money, send information outside your team, delete content, or change account settings. Paste the prompt below into this rule bot's description (or append to each affected bot's description).

   Execution prompt · Source text。Safety rule bot's description field, or appended to descriptions of bots that spend/send/delete

   Copy prompt

   Anything that spends money, sends something outside my team,
   deletes something or changes an account setting is a draft until I approve it.
   Show me what, where, how much and why. Then wait.

3. Configure 7 single-job bots (paste into descriptions)

   Create 7 dedicated bots in Grok Bot, one per job. Paste each prompt into the bot's Description field—not into chat—because the description is the standing order it follows automatically each day. Per the author's recommendation, start with Bot 1 (Morning brief) and Bot 2 (Call prep), then add the rest after you see results.

   Execution prompt · Source text。Bot 1 · Morning brief description field

   Copy prompt

   Every weekday at 07:00 read today's calendar, open reminders and unread email.
   Send me one message:
   1. the 3 things that actually matter today
   2. every meeting with one line on who it is and what they want
   3. anything that moved or got cancelled since yesterday
   If nothing is urgent, send one line: "quiet day".

   Execution prompt · Source text。Bot 2 · Call prep description field

   Copy prompt

   15 minutes before every calendar event with someone outside my team:
   find them in my contacts, read my last 5 emails with them.
   Send me: who they are, what we last agreed, what they'll likely ask,
   and one question I should ask. Max 6 lines.

   Execution prompt · Source text。Bot 3 · Invoice collector description field; replace [billing pages listed below] with actual URLs

   Copy prompt

   On the 1st of every month sign in to the billing pages listed below,
   download last month's invoices and forward them to my accountant
   with the original attachments. Send me the list with totals.
   If a sign-in fails or a page changed, stop and tell me. One retry max.

   Execution prompt · Source text。Bot 4 · Follow-ups description field

   Copy prompt

   After every meeting in my calendar, draft a follow-up email
   with what we agreed and the next steps. Save it as a draft.
   Never send it. I send it.

   Execution prompt · Source text。Bot 5 · Inbox router description field; replace [assistant, accountant, team] with actual recipients

   Copy prompt

   Every hour during work hours sort new email into:
   needs me / forward to [assistant, accountant, team] / ignore.
   Forward the second group with original formatting and attachments.
   Send me only the "needs me" list, max 5 items, one line each.

   Execution prompt · Source text。Bot 6 · Weekly numbers description field; replace [dashboard] and [revenue / signups / views] with actual dashboard and metrics

   Copy prompt

   Every Monday at 08:00 sign in to [dashboard] and pull last week's
   [revenue / signups / views]. Compare with the week before.
   Send me 3 lines: what went up, what went down, the one thing worth a look.

   Execution prompt · Source text。Bot 7 · Renewal watch description field

   Copy prompt

   Every Friday check my email for renewal notices, price changes and trial endings.
   Send me what renews next week, when and how much.
   Never cancel or change a plan yourself. I decide.

4. Attach safety rule to bots that spend/send/delete

   For Bot 3 (Invoice collector), Bot 4 (Follow-ups), Bot 5 (Inbox router), and any other bot that may send externally or change account settings, append the safety rule from Step 2 to their descriptions. Ensure any irreversible action generates a draft awaiting human approval.

5. Roll out over 7 days and tune

   Day 1: Enable phone access, set up Bot 1 and Bot 2. Day 2: Read the morning brief, fix any errors in descriptions. Day 3: Add 2-3 low-frequency logins to Vault, set up Bot 3. Day 4: Add the safety rule to every bot that spends or sends. Day 5: Set up Bot 4. Day 6: Look at what you still did by hand this week— that's your next bot. Day 7: Any routine you didn't read this week: make it silent or delete it.

Anything that spends money, sends something outside my team,
deletes something or changes an account setting is a draft until I approve it.
Show me what, where, how much and why. Then wait.