Structure AI meeting notes with GPT-4o-mini and save to Google Drive

Submit raw meeting notes via n8n form → AI generates a 6-section structured document → auto-saves to a Google Drive folder

Who

Agency teams, consultants, project managers

You get

Automatically convert messy meeting notes into a consistently formatted 6-section plain-text document saved to Google Drive

You need

n8n · Google Drive

Steps

1. Import the workflow

   In n8n, go to Workflows → Import from JSON, paste the workflow.json content, and import. Confirm all 7 functional nodes are connected in sequence.

2. Connect API credentials

   Create new credentials in n8n for OpenAI API and Google Drive OAuth2. Open node 4 and select the OpenAI credential; open node 7 and select the Google Drive credential. Node 7 ships with no credential—skipping this step will cause the workflow to fail at the final step.

3. Get your Google Drive Folder ID

   Open the target Google Drive folder in your browser and copy the string after /folders/ in the URL. This Folder ID is required for each form submission.

4. Activate the workflow and copy the form URL

   Toggle the workflow to Active. Open node 1 (Form — Meeting Notes Submission) and copy the Form URL. Open this URL in a browser to fill out and submit meeting notes.

5. Submit the form and execute

   Fill in client/project name, meeting date, attendees, raw meeting notes, your name, and Google Drive Folder ID, then submit. The workflow runs automatically: extract fields → GPT-4o-mini structures → parser validates → code assembles document → saves to Google Drive.

   Execution prompt · Source text。Node 3. AI Agent — Structure Meeting Notes text parameter (promptType=define)

   Copy prompt

   =You are a professional meeting notes formatter for a digital marketing agency.
   
   Your job is to take raw messy meeting notes and convert them into a clean structured document.
   
   MEETING DETAILS:
   Client or Project: {{ $json.clientName }}
   Date: {{ $json.meetingDate }}
   Attendees: {{ $json.attendees }}
   Submitted by: {{ $json.submittedBy }}
   
   RAW NOTES:
   {{ $json.rawNotes }}
   
   You must return a JSON object with exactly these 6 fields:
   
   overview — 2 to 3 plain sentences summarizing what the meeting was about.
   
   keyDiscussionPoints — a plain text list of major topics discussed. Number each point. Use full sentences. Minimum 3 points maximum 8 points. Separate each point with a newline.
   
   decisionsMade — a plain text list of decisions finalized in the meeting. If none are clear write: No formal decisions recorded.
   
   actionItems — a plain text list of tasks and follow-ups. For each item write the task description then a pipe symbol then the owner then a pipe symbol then the deadline. If owner or deadline is not mentioned write Not assigned or Not specified. Separate each item with a newline.
   
   nextSteps — 2 to 3 plain sentences about what happens next after this meeting.
   
   headerBlock — a plain text block with exactly these 4 lines:
   Client: [client name]
   Date: [meeting date]
   Attendees: [attendees]
   Prepared by: [submitted by name]
   
   RULES:
   - Plain text only inside every field. No markdown. No asterisks. No hashtags.
   - Do not add anything not present in the raw notes.
   - If a section has no data from notes write: Not discussed in this meeting.

You are an n8n workflow setup assistant. The user wants to replicate the 'Structure AI meeting notes with GPT-4o-mini and save to Google Drive' template. First confirm they have access to an n8n instance, a valid OpenAI API key, and a Google Drive OAuth2 credential. Then guide them to import the workflow JSON, connect credentials, obtain the Folder ID, activate the workflow, and test a form submission.