Gmail

Google’s email service.

Official source ↗ · Source checked 2026-10-23

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Models, versions and aliases in cases

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gmail · 83Gmail · 16

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Tasks covered in this library

99 tag-associated cases; tool roles have not all been reviewed. This is not the product’s full capability range.

Sales, Marketing & Support · 29Work & Operations · 26Life Admin & Home · 10Content & Creative · 25Money, Bills & Benefits · 6Software & DevOps · 2Shopping & Errands · 1

Latest case update：2026-11-01

Workflows, prerequisites & evidence

Content & Creative

Auto-Scrape EU News and Send AI-Filtered Sustainability Daily Newsletter with n8n

Input: EU news webpage; Processing: scheduled scrape → HTML parse & split → date/type filter → GPT classify & flag → sheet log → read flagged rows → HTML email; Output: daily filtered sustainability news email

Read the case’s method and prerequisites

Prerequisites: n8n instance (v1.85.4 or compatible), Google Sheets API credentials, Gmail OAuth credentials, OpenAI API key. Costs depend on OpenAI token usage and n8n hosting. If the EU news site changes its HTML structure, the parsing nodes may need reconfiguration. The workflow has 21 nodes; import workflow.json and verify connections against sticky notes.

n8n · google-sheets · gmail

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Sales, Marketing & Support

Auto-Analyze, Classify, and Summarize Gmail with n8n, OpenAI RAG, and Google Sheets

Gmail new-mail trigger → extract & clean → RAG vector retrieval classification → Google Sheets storage → self-learning taxonomy update → Telegram audio summary notification

Read the case’s method and prerequisites

Prerequisites: n8n instance (Cloud or self-hosted), Google account (Gmail + Sheets), OpenAI API account, Telegram Bot. Required credentials: Gmail OAuth2, Google Sheets OAuth2, OpenAI API, Telegram API. First run must be executed manually to populate the in-memory vector store. Costs depend on OpenAI API usage and n8n hosting plan.

n8n · gmail · google-sheets · telegram

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Sales, Marketing & Support

n8n Automated LinkedIn Posting: OpenAI Content Generation with Google Sheets Approval and Email Workflow

Read from Google Sheets → OpenAI generates LinkedIn post → Gmail approval → conditional posting with status writeback

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Prerequisites: n8n instance; Google Sheet with columns Post Description, Instructions, Image, Status, Output, Post Link, row_number; credentials openAiApi, googleSheetsOAuth2Api, gmailOAuth2, linkedInOAuth2Api. Costs depend on OpenAI usage and n8n hosting.

n8n · Google Sheets · Gmail · LinkedIn

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Sales, Marketing & Support

Build a GPT-4o AI Personal Assistant in n8n: Email, Calendar, Search & CRM Automation

Telegram message → OpenRouter GPT-4o routing → multi-tool agent execution → Telegram reply

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Prerequisites: n8n instance (self-hosted or Cloud), OpenRouter account and API key, Telegram Bot Token, SerpApi key, Perplexity API key, Google API credentials (if using Gmail/Calendar/Contacts). Experience: some (credential setup and n8n node wiring required). Cost: OpenRouter, SerpApi, Perplexity billed per their pricing; Telegram Bot is free.

n8n · telegram · gmail

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Work & Operations

n8n AI-Powered Support Automation: Outlook + OpenAI + JIRA Ticketing

Email and Webhook dual-channel input → AI classification with structured parsing → auto-reply or JIRA ticket + notification

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Prerequisites: n8n instance (1.x+ with AI nodes), Microsoft Outlook shared mailbox access, OpenAI API key, JIRA Cloud project (default key SUP), Gmail send permissions. Costs: OpenAI per token; n8n self-hosted or cloud per platform pricing. Note: Route Decision conditions are empty in the template and must be completed using canAutoResolve; Assign Agent emails are placeholders and must be replaced with real addresses.

n8n · gmail

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Work & Operations

n8n Workflow Auto Error Analysis & AI Fix Suggestions

Capture failures with Error Trigger → fetch workflow structure via n8n API → send to AI Agent through OpenRouter for root-cause analysis and fix steps → convert to HTML email and send via Gmail

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Prerequisites: an accessible n8n instance; N8N_EDITOR_BASE_URL environment variable configured; n8n API Key (generated under Settings > API); OpenRouter account and API Key; Google Gmail account (OAuth2 authorization). Cost: OpenRouter pay-per-call; Gmail API has a free tier. Limitations: Error Trigger only fires on automatic/production executions; manual "Execute workflow" clicks do not trigger it. Target workflows must be active.

n8n · gmail

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Work & Operations

Auto-Summarize Podcasts with Wikipedia Enrichment and Email Delivery in n8n

Podcast transcript → AI summary → topic & question extraction → Wikipedia research → HTML email

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Prerequisites: n8n 1.19.4 or later; OpenAI API credential (openAiApi); Gmail OAuth2 credential (gmailOAuth2). Input: podcast transcript text (replace the hardcoded sample in the Podcast Episode Transcript code node). Required materials: n8n instance, network access. Cost: OpenAI API usage billed by token; Gmail sending is free within Google quotas.

n8n · Gmail

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Content & Creative

Auto-Triage Project Requests in n8n: Airtable + OpenAI Classification + Approval Routing

Webhook or manual trigger → validate brief → OpenAI classify & risk score → Airtable record → route by score to approval or handoff → optional Slack alert & Gmail weekly digest

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Prerequisites: n8n instance (self-hosted or cloud); Airtable account with Personal Access Token; OpenAI API key; optional Slack and Gmail OAuth2 credentials. Create an Airtable table with the specified 18 fields (Triage_Score as number) and enter your base/table IDs in the Set Request Triage Config, Set Weekly Reporting Config, and Set Approval Config nodes. Slack and Gmail nodes are disabled by default and must be manually enabled.

n8n · airtable · slack · gmail

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Sales, Marketing & Support

Curate Weekly News into HTML Newsletters

Generate a clean HTML newsletter from the top five unique news stories every week.

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Self-send and review the HTML digest before adding subscribers. Verify recipient opt-in consent before any broadcast. Respect site terms and robots.txt when scraping sources. Smoke-test with one article and a single recipient before enabling the Monday schedule.

n8n · Bright Data · Anthropic Claude · Gmail

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