Email

Workflows, steps and prerequisites from cases tagged “Email”.

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email · 10

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Tasks covered in this library

10 tag-associated cases; tool roles have not all been reviewed. This is not the product’s full capability range.

Sales, Marketing & Support · 3Content & Creative · 4Work & Operations · 2Life Admin & Home · 1

Latest case update：2026-10-25

Workflows, prerequisites & evidence

Sales, Marketing & Support

Auto-qualify and route dental leads with GPT-4 into GoHighLevel

Unify website forms, Twilio SMS, and Meta Lead Ads leads; AI-score, classify, sync to CRM, send follow-ups, and generate weekly reports

Read the case’s method and prerequisites

Prerequisites: n8n instance; OpenAI API key; API credentials for Twilio, SMTP, Slack, Google Calendar, Postgres, Pinecone, Meta Lead Ads, and GoHighLevel. Replace all YOUR_* placeholders in the template. Two toolWorkflow nodes (Check Calendar Openings, Sync with GoHighLevel) require separate sub-workflows to be built and their IDs substituted.

n8n · twilio · meta-ads · pinecone · gohighlevel · slack · google-calendar · postgres

Associated by case tags. Verify costs, permissions and actual results in the case.

Content & Creative

Auto-Monitor School Admission Updates with n8n: Web Scraping + Gemini AI + Email Alerts

Input: list of school websites; Process: daily scrape, Gemini checks for admission openings; Output: email notification

Read the case’s method and prerequisites

Prerequisites: n8n instance (self-hosted or cloud); Google Gemini API key; SMTP email account. Import the template, fill credentials and school list into designated nodes, then activate. Triggered daily at UTC 00:00.

n8n · google-gemini · email · http-request

Associated by case tags. Verify costs, permissions and actual results in the case.

Sales, Marketing & Support

LinkedIn Lead Finder & Gemini-Powered Personalized Outreach (n8n Template)

Input keywords + purpose → Gemini generates Boolean search string → Google Custom Search fetches LinkedIn results → Write to Google Sheets → Loop to generate personalized outreach messages → Optional email notification

Read the case’s method and prerequisites

Prerequisites: n8n instance; Google Sheets account with target spreadsheet; Google Custom Search Engine (CSE) with 'Search the entire web' enabled and valid cx + API key; Gemini API access (googlePalmApi credential); SMTP credentials (optional). Costs: Google Custom Search and Gemini API billed per platform pricing; n8n per hosting plan. Boundaries: HTTP Request defaults hl=vi and gl=vn—adjust to your locale; Writing message node is actually gemini-1.5-flash, not gemini-2.5-flash; Google Sheets documentId and SMTP addresses are placeholders.

n8n · google-gemini · http-request · google-sheets · email

Associated by case tags. Verify costs, permissions and actual results in the case.

Content & Creative

Build a Family Assistant in n8n: Automated Schedule, Meal & Routine Reminders

Import the n8n template → configure email/messaging credentials → customize family content → set cron triggers → activate automations

Read the case’s method and prerequisites

Prerequisites: an active n8n instance (self-hosted or cloud) and configured email credentials (SMTP or Gmail). Template nodes have empty parameters and must be filled in after import.

n8n · email · telegram · gmail

Associated by case tags. Verify costs, permissions and actual results in the case.

Content & Creative

Daily Israeli Economic Newsletter Automation: RSS + GPT-4o with RTL Email

Input: Calcalist and Mako RSS feeds; Processing: deduplication, GPT-4o curation, web extraction, RTL HTML generation; Output: scheduled SMTP digest

Read the case’s method and prerequisites

Prerequisites: n8n instance (self-hosted or cloud), OpenAI API Key, SMTP credentials (e.g., Gmail app password). Estimated setup: ~10 minutes. The workflow triggers daily at 20:00, fetches dual RSS sources, deduplicates and sorts articles, uses AI to select top 5, extracts article subtitles via web scraping, and sends a styled RTL HTML email.

n8n

Associated by case tags. Verify costs, permissions and actual results in the case.

Content & Creative

Build a Personalized Daily RSS Newsletter with n8n + Google Gemini

Input RSS feeds and interest keywords → Gemini AI curates and summarizes → Output HTML email digest

Read the case’s method and prerequisites

Requires: 1) Access to an n8n instance (self-hosted or cloud); 2) Google Gemini API credentials (googlePalmApi type); 3) SMTP sending credentials; 4) Your own RSS feed URLs to replace the examples.

n8n

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Work & Operations

Automate Peer Review Assignments with GPT-4.1-nano, Slack, and Email in n8n

Webhook receives student submissions → GPT-4.1-nano generates rubrics → Slack/email notifies reviewers → auto-scores and delivers reports

Read the case’s method and prerequisites

Requires an n8n instance; OpenAI API key (gpt-4.1-nano); Gmail account; Slack workspace; PostgreSQL or compatible database; optional external dashboard endpoint. The template uses random numbers to simulate scoring (Calculate Peer Score node); replace with real peer-review data ingestion for production.

n8n · slack · email · postgres

Associated by case tags. Verify costs, permissions and actual results in the case.

Sales, Marketing & Support

n8n Automated Business KPI Insights: GPT-4-Powered MSSQL & Multi-Channel Daily Reports

Daily auto-aggregate MSSQL, Google Analytics, Sheets data → calculate ROAS/CAC → AI-generated summary → WhatsApp/email push

Read the case’s method and prerequisites

Prerequisites: an n8n instance (self-hosted or cloud); credentials required: microsoftSql, googleAnalyticsOAuth2, googleApi (service account), smtp, openAiApi, whatsAppApi. SQL queries and document IDs in the source are placeholders and must be replaced with real business data.

n8n · google-sheets · email · whatsapp

Associated by case tags. Verify costs, permissions and actual results in the case.

Work & Operations

n8n Automated Error Email Alerts with Optional GPT-4o Diagnostics

Any n8n workflow failure → automatic email alert; optional AI-generated severity and fix suggestion

Read the case’s method and prerequisites

Prerequisites: accessible n8n instance; SMTP credentials; optional OpenAI API key. Import this template as an Error Workflow (or regular workflow), configure the Config node with email addresses and the AI toggle, connect the required credentials, then activate.

n8n · email

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Life Admin & Home

Build an n8n Triathlon AI Coach: Auto-Analyze Strava Data and Send Training Insights

Strava activity trigger → data flattening → Gemini AI analysis → structured output → HTML email / WhatsApp delivery

Read the case’s method and prerequisites

Prerequisites: accessible n8n instance; Strava developer account with OAuth2 credentials; Google Gemini (PaLM) API credentials; Gmail OAuth2 or SMTP credentials; optional WhatsApp Business Cloud credentials. The flow is triggered by a Strava activity update webhook, preprocesses and flattens data, sends it to a Gemini AI Agent for analysis, then delivers results via email or WhatsApp. This site has not tested the flow; verify credentials and webhook reachability in a test environment before relying on it.

n8n · strava · gmail · whatsapp

Associated by case tags. Verify costs, permissions and actual results in the case.